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Assistant HR & Admin Manager - Travel Retail

  • Location: Singapore
  • Salary: Negotiable per annum
  • Job Type:Permanent

Posted 25 days ago

  • Sector: Human Resources
  • Contact: Tharnthip Luechaikam
  • Start Date: ASAP
  • Expiry Date: 31 August 2022
  • Job Ref: JN -072022-472065

Great opportunity to define and build out HR functions. Our client is the Global leader in travel retail, with their strong growth plan and rapid expanding.

The Assistant Human Resources & Admin Manager will be supporting and reporting to the Human Resources Manager in driving the delivery of business plan from a people perspective through building organisation and people capability, working with all stakeholders, shaping and implementing effective people strategies, contributing to the development and successful business objectives.

  • Act as a the point-of-contact HR and Benefits questions/issues including visas, family paid leave, labor claims, etc.
  • Work with management and employees on grievances and complaints identifying appropriate solutions and demonstrate a commitment to resolution.
  • Act as a strategic partner to managers and staff regarding policies and procedures;
  • Manage change management, organisational design, employee engagement, performance management, training and development.
  • Facilitate talent management processes for Executive level and below to support all business functions to deliver the within approved budget.
  • Oversee the HR and General Affairs budget (incorporates all costs associated with running the HR/GA functions) Proactively identify gaps, propose and implement changes necessary to manage risks
  • Assist the Manager complex employee relations issues taking account of local cultural and legal context and Union negotiation
  • Manage the HR and General Office Administration related processes to ensure compliances requirements and documentations.
  • Assist the Manager to supervise the training of Operations Retail teams
  • Provide On-boarding and in-house Trade First compliance related in-house trainings for all corporate employees Coach and mentor junior team member.
  • Office Management
  • Assume the role of Safety Management Officer to ensure a Safe Work Place that complies with Fire Safety requirements and COVID19 advisories / protocols to provide a safe, secure, and well-maintained facility that meets environmental, health, and security standards for our People.
  • Office Policies and Procedures - proactively review the office activities with a view to continually improving the office efficiency by improving or implementing policies and procedures.
  • Oversee the Office administration budget (incorporates all costs associated with running the offices)
  • Manage the uniform replenishment and distribution to new hires
  • Office seating planning and administration to ensure employees' satisfaction and conducive working environment. Administrative Management - Coach and supervise an Admin Executive to
  • Provide Administrative support to the MD
  • Oversee and manage the reception aesthetic presentation, meeting rooms bookings, stationery & pantry replenishment
  • Provide travel arrangement for all approved business trips
  • Supervise the maintenance of office administration records for equipment and corporate insurance Facility Management
  • Liaise with Landlord or contractors to rectify building issues as identified
  • Oversee office planning and space optimization, assign unused space as appropriate

Requirements:

  • Degree in Human Resources Management
  • At least 5 years' experience of Senior Executive or AHRM experience in full spectrum HR function.
  • Communication skills, the ability to communicate, present effectively to different levels of stakeholders.
  • Leadership - you will be supporting the Human Resources Manager to work closely with line managers to deliver the HR strategies.
  • Must have proven ability to manage projects, prioritize, and demonstrate efficiency
  • Coaching skills You must be comfortable in offering advice to both your peers and junior employees.
  • Ability to negotiate skillfully with both internal and external groups
  • Effective verbal and written communication skills

Argyll Scott Asia is acting as an Employment Agency in relation to this vacancy.